Discover the Key Features of Gemini for Google Workspace

Gmail-Gemini

GMAIL

Utilize the Gemini side panel in Gmail to craft email replies, search through your emails.

(e.g., “Catch me up on Project Clover emails”), and summarize individual emails or entire threads.

Visual Concept for Gmail with Gemini:

  1. Gmail Interface: Show the standard Gmail layout with an inbox full of emails.

  2. Gemini Side Panel: On the right side of the screen, include a sleek, collapsible sidebar labeled “Gemini.”

  3. Features in Action:

    • Drafting Emails: Display a partially written email response in the Gemini panel, with suggested text or phrases.

    • Querying Emails: Show a search bar in the Gemini panel with a query like, “Catch me up on Project Clover emails.”

    • Summarizing Threads: Highlight an email thread in the inbox, with a “Summarize” button in the Gemini panel that generates a concise summary.

  4. Styling: Use Google’s Material Design aesthetics—clean, modern, and minimalist—with Gemini’s branding colors (e.g., blue or teal accents).


1- Copy and paste: If you have a long e-mail message and you want to know the essential content, copy and paste it into Gemini.
Ask Gemini to summarize the key points, decisions made, or action items.
This can save you time and mental energy.
2-Focus on specific information: You can ask Gemini to summarize the email thread for specific information.
For example, “Summarize this email thread focusing on the budget discussion.”

1- Generate ideas: If you’re struggling with how to phrase an email, ask Gemini for suggestions. Give it some context about what you want to say, and it can generate a draft or bullet points to help you get started.


2-Refine your writing: Paste your email draft into Gemini and ask it to refine the tone, grammar, or clarity. You can even ask it to make the email more formal or informal, depending on your needs.  

1- Identify key details: If you need to find specific information within an email (e.g., a date, time, or name), copy and paste the email into Gemini and ask it to extract that information for you.


2- Organize data: If you have multiple emails with similar information (e.g., invoices or receipts), you can copy and paste them into Gemini and ask it to organize the data into a table or list.

1- Generate ideas for email campaigns: If you’re planning an email marketing campaign, ask Gemini for ideas on subject lines, email content, or target audience.  
2- Plan your email communication: If you have a complex project or task, use Gemini to help you plan your email communication strategy. You can ask it to suggest who to email, when, and with what information.

1- Be clear and specific in your prompts: The more specific you are, the better Gemini will be able to understand your needs and provide relevant results.

2- Provide context: Give Gemini enough information about the email or task you’re working on so it can provide the most helpful response.

3-Experiment with different prompts: Try different ways of phrasing your requests to see what works best.

4-Remember that Gemini is a tool: Use it to enhance your Gmail experience, but always review and edit its output before sending any emails.

Leverage the Gemini side panel in Docs to summarize key points from lengthy documents, generate outlines for sales pitches.

Brainstorm ideas for new marketing campaigns, and refine your content with Gemini’s writing, grammar, and formatting suggestions.

Use Gemini in Docs to draft or polish content, such as blog posts or project plans, with ease.

Request Gemini to generate inline and cover images to enhance your documents.

Create inline summaries of your document effortlessly by using the @ menu in Docs with Gemini.

When you generate a summary, it summarizes all the text in a document, including the text in different tabs.

  1. On your computer, open a document in Google Docs.
  2. In the document, enter: @Summary.
    • Or, enter: @ and then under “Building blocks,” click Gemini summary .
  3. Click Gemini summary .
    • When the document summary block shows, you can select:
      • Refresh summary Refresh to update the summary.
      • Accept changes Checkmark to insert the block in the document.
      • Discard changes Remove from outline to remove the summary block from the document.

Tip: If you use this feature in Suggesting mode, the summary block shows up as a suggestion

1- Generating outlines: Struggling with where to start? Ask Gemini to create an outline for your document based on a topic or a few keywords. For example, “Create an outline for a blog post about the benefits of gardening.”


2-Brainstorming ideas: Need fresh perspectives? Ask Gemini to brainstorm ideas related to your document’s topic. “Give me five different angles I could take in writing about climate change.”

3-Overcoming writer’s block: If you’re stuck, ask Gemini to write a paragraph or two on a specific point. You can then edit and refine it to fit your style. “Write a paragraph about the history of the internet.”

4-Generating different content types: Ask for poems, scripts, lists, or even code snippets directly within your document. “Write a short poem about autumn.”

1- Improving clarity and conciseness: Paste a section of your text into Gemini and ask it to “make this more concise” or “improve the clarity of this paragraph.”


2-Checking grammar and spelling: While Google Docs has its own spell checker, Gemini can sometimes catch more nuanced errors or suggest better phrasing. “Proofread this paragraph for grammar and spelling errors.”

3-Varying sentence structure: Ask Gemini to rewrite a paragraph using different sentence structures to make it more engaging. “Rewrite this paragraph with more varied sentence structure.”

4-Translating text: You can ask Gemini to translate sections of your document into different languages. “Translate this paragraph into Spanish.”


5-Adjusting tone: Ask Gemini to make your writing more formal, informal, persuasive, or any other tone you need. “Make this paragraph sound more professional.”

1- Summarizing information: If you have a long article or research paper, you can paste a section into Gemini and ask it to summarize the key points.

2-Finding supporting evidence: Ask Gemini to find information or data to support your arguments. “Find statistics on the impact of social media on teenagers.” (Note: Always verify the information Gemini provides.)

3-Defining terms: Quickly get definitions for technical terms or concepts you’re not familiar with. “What is the definition of quantum entanglement?”

1- Suggesting headings and subheadings: Ask Gemini to suggest appropriate headings and subheadings to improve the organization of your document.


2- Creating bullet points or lists: Give Gemini a list of items and ask it to format them as bullet points or a numbered list.


3- Generating tables: You can describe the data you want in a table, and Gemini can help you structure it.

1- Developing characters: Ask Gemini to help you create detailed character profiles, including their backstory, motivations, and personality traits.

2- Generating plot ideas: If you’re stuck on your story, ask Gemini for plot twists, new characters, or different endings.

3-Writing dialogue: Gemini can help you write realistic and engaging dialogue between your characters.

1- Be specific in your prompts: The clearer your instructions, the better Gemini will understand your needs.

2- Provide context: The more information you give Gemini about your document and your goals, the more helpful it will be.


3- Iterate and refine: Gemini’s output is a starting point. Don’t be afraid to edit and revise its suggestions to fit your style and needs.

4- Fact-check: Always verify information provided by Gemini, especially when it comes to factual data or research.

5- Combine with Google Docs features: Use Gemini in conjunction with Google Docs’ built-in features, such as spell check, grammar suggestions, and formatting tools.

6- Experiment: Try different prompts and approaches to discover what works best for you.

Leverage the Gemini side panel in Drive to summarize multiple documents, generate insights on specific topics, locate files, and more.

Utilize Gemini in Drive to summarize and analyze your PDFs with ease.

1- “Summarize @[Document Name]”: Need the gist of a long doc? Gemini can condense it for you. Even better, try “Summarize the key points of @[Document Name] focusing on [topic]” for targeted summaries.

2- Across-file insights: If info is spread across files, ask Gemini to “Summarize the main objectives of Project X from these documents: @[Doc 1], @[Doc 2], @[Doc 3]”. This saves you from hunting!

3- “When is our contract with Vendor A expiring?”: Gemini can pull specific facts directly from your documents, like dates, figures, or names.

1- “Find my files for Project Y in @[Folder Name]”: No more endless scrolling! Gemini can locate files within folders based on your query.  


2- “Move @[File Name] to @[Folder Name]”: Keep things tidy by asking Gemini to move files around. You can even move multiple files at once!  

3- “Create a folder called [Folder Name]” or “Create a sheet called [Sheet Name]”: Quickly make new folders or files without clicking through menus.

 

1- “Help me understand our team’s 2024 strategy”: Gemini can analyze multiple files to give you a high-level overview of a topic.

2- “Analyze my Google Drive structure and suggest an improved organization system”: Get AI-powered tips on how to better organize your Drive.

 

“Create an image of a [description]”: Need a visual? Gemini can generate images directly within Drive.
You can refine the prompt with details like style or colors.  

1- Use “@” to reference files and folders: This is key to telling Gemini where to look for information.

2- Be specific in your prompts: The clearer you are, the better Gemini understands your needs.
 
3- Iterate and refine: If the first answer isn’t perfect, try rephrasing your prompt or giving more context.

4- Check the “Sources”: Gemini shows you which files it used to generate its response, so you can verify the information.

 

Gemini-Google-Sheet

Leverage the Gemini side panel in Sheets to quickly create tables, like an expense tracker, generate insights from your data, and more.

Plan and organize projects or events, like a task tracker or conference agenda. Simply describe your needs, and Gemini will suggest a custom table with placeholder data ready to insert into your spreadsheet.

To simplify manual text processing tasks, Gemini automatically identifies incomplete column pairs and predicts the remaining values for you.

1- “Analyze the sales data in @[Sheet Name] and tell me the top 5 performing products.”: Get quick insights without complex formulas. Gemini can analyze your data and identify trends, outliers, and key metrics.

2-“What is the average customer order value in @[Sheet Name]?”: Ask specific questions about your data and Gemini can calculate the answer for you. You can ask for sums, averages, medians, etc.

3- “Create a chart showing the sales trends over time from @[Sheet Name]”: Visualize your data with ease. Gemini can generate charts directly within your sheet. Be specific about the chart type you want (e.g., line chart, bar chart, pie chart).

4-“Group the data in @[Sheet Name] by region and calculate the total sales for each region.”: Gemini can help you organize and summarize your data into meaningful groups.

1- “I need a formula to calculate the percentage change between column A and column B in @[Sheet Name]”: No more searching for the right formula! Gemini can generate formulas for you based on your description.
2- “Explain the formula in cell C5 of @[Sheet Name]”: If you’re working with a complex spreadsheet, Gemini can break down existing formulas and help you understand them.

3- “Write a formula to sum the values in column C of @[Sheet Name] if the corresponding value in column A is greater than 100”: Gemini can handle conditional formulas too!

1- “Remove duplicate rows from @[Sheet Name]”: Clean up your data quickly and easily.

2- “Replace all instances of ‘Apple’ with ‘Orange’ in column B of @[Sheet Name]”: Perform bulk edits with simple natural language requests.

3- “Sort the data in @[Sheet Name] by date in descending order”: Organize your data as needed.

1- “Generate a list of product names for a new sheet based on the categories in column A of @[Sheet Name]”: Gemini can help you create new content based on existing data.

2- “Format the cells in column C of @[Sheet Name] as currency”: Apply formatting to your data with ease.

3- “Add a header row to @[Sheet Name] with the following labels: Product Name, Price, Quantity”: Structure your sheets effectively.

1- “Copy the data from sheet 1 to sheet 2 in @[Spreadsheet Name]”: Move data between sheets effortlessly.

2- “Calculate the sum of column A from sheet 1 and column B from sheet 2 in @[Spreadsheet Name]”: Perform calculations across multiple sheets.

1- Use “@” to reference your sheet: This is crucial for telling Gemini where to work. For example: “Analyze the sales data in @[Sales Sheet 2024]”.

2- Be descriptive and precise: The clearer your instructions, the better Gemini will understand your needs. For instance, instead of “Find the sales,” say “Find the total sales for the month of January in @[Sales Sheet]”.

3- Use natural language: You don’t need to use complex spreadsheet jargon. Just describe what you want to achieve in plain English.

4- Iterate and refine: If the first result isn’t quite right, rephrase your prompt or provide more context.

5- Check and verify: While Gemini is powerful, it’s always a good idea to double-check its output, especially when dealing with critical data.

Google-Slides-Gemini

Leverage the Gemini side panel in Slides to quickly create new slides, such as a meeting agenda, generate custom images, rewrite content, and more.

Use Gemini to create custom images for your slides, such as a picnic scene or an abstract painting, and enhance your presentations.

Remove backgrounds from any image in a slide.

1- “Give me ideas for the opening slide of a presentation about [topic]”: Stuck on the intro? Gemini can generate suggestions for titles, images, or key points to grab your audience’s attention.

2- “Create a slide about the history of [topic]”: Need content quickly? Gemini can generate text and even suggest relevant images for your slides. You can ask it to “create a slide with bullet points summarizing…”

3- “Suggest a title for a presentation on [topic]”: Finding the perfect title can be tough. Ask Gemini for options!

4- “Brainstorm key talking points for a slide about [topic]”: Gemini can help you structure your content and ensure you cover the most important information.

1- “Find royalty-free images related to [topic] for this slide”: Gemini can help you source visuals, although it might not directly insert them. You’ll likely need to copy/paste or download and then insert. Be as specific as possible with your image descriptions.

2- Suggest a color palette for a presentation about [topic]”: Want a cohesive look? Gemini can recommend color schemes that match your topic’s theme.

3- “Give me ideas for slide layouts for a presentation about [topic]”: Gemini can help you think beyond the standard layouts and suggest more visually appealing options.

1- “Make this slide text more concise”: Paste your slide text into Gemini and ask it to refine it for brevity and clarity.

2- “Rephrase this bullet point to be more impactful”: Gemini can help you craft persuasive and memorable bullet points.

3- “Proofread the text on this slide for grammar and spelling errors”: While Slides has its own checker, Gemini can sometimes catch more subtle errors.

1- “Create an outline for a presentation about [topic]”: Gemini can help you structure your entire presentation logically, from introduction to conclusion.

2- “Suggest a flow for a presentation about [topic]”: Get ideas on how to organize your slides for maximum impact.

3- “How many slides should I have for a 15-minute presentation about [topic]?”: Gemini can give you a rough estimate to help you plan your time.

1- “Summarize the key takeaways from this slide”: If a slide is text-heavy, ask Gemini to condense it into a few key points.

2- “Give me a one-sentence summary of this presentation”: Great for elevator pitches or quickly conveying the main idea.

1- Be specific in your prompts: The more detail you provide, the better Gemini will understand your needs.

2- Provide context: Tell Gemini about the overall theme and target audience of your presentation.

3- Iterate and refine: Gemini’s output is a starting point. Don’t hesitate to edit and customize its suggestions.

4- Use Gemini in conjunction with Slides features: Combine Gemini’s assistance with Slides’ built-in tools for formatting, animations, and transitions.

5- Think of Gemini as a brainstorming partner: Use it to spark ideas and overcome creative blocks.

1- Brainstorming: “Give me ideas for a presentation about the future of artificial intelligence.”

2- Outline: “Create an outline for a presentation about the future of AI, targeting a business audience.”

3- Slide Content: “Create a slide about the ethical considerations of AI, including potential biases.”

4- Visuals: “Find royalty-free images related to AI ethics for this slide.”

5- Refinement: “Make this bullet point about AI bias more impactful: ‘AI can perpetuate existing societal biases.'”

Leverage Gemini to take meeting notes in Docs and easily share them with your team.

Enable real-time translated captions for your meetings in multiple languages with Gemini.

Utilize adaptive audio to join meetings with multiple laptops in the same room, eliminating the need for dedicated conferencing hardware and avoiding echoes or disruptive audio feedback.

Generate custom background images with Gemini, such as an enchanting illustration of a magical forest, to personalize your visuals.

Experience studio-quality audio, video, and lighting when joining a meeting.

1- Agenda Creation: “Create a meeting agenda for a project kickoff meeting, covering [topics].” Gemini can help you structure your agenda, suggest discussion points, and even estimate time allocations.

2- Pre-Meeting Briefing: “Summarize the key updates from these documents: @[Doc1], @[Doc2], for the upcoming team meeting.” Get everyone up to speed quickly by having Gemini synthesize relevant information.

3- Brainstorming Questions: “Generate some engaging discussion questions for a meeting about [topic].” Prepare thought-provoking questions to encourage participation and deeper conversation.

4- Drafting Announcements: “Write a short announcement to remind the team about tomorrow’s meeting at [time].” Gemini can help you craft clear and concise meeting reminders.

1- Note-Taking Assistance (with limitations): While Gemini can’t directly take notes in Meet, you can have it open in another window. You can quickly paste key discussion points or decisions into Gemini and ask it to “summarize these notes” or “create action items from these points.” This is a workaround, but can be helpful.

2- Real-time Research: If a question arises that requires quick research, you can ask Gemini to “find information about [topic]” without leaving the meeting (though be mindful of sharing your screen if you’re doing this).

3- Action Item Tracking: As action items are discussed, quickly type them into Gemini and ask it to “format these as action items with assigned owners (if mentioned) and deadlines.” This helps keep track of commitments made during the meeting.

1- Meeting Summary: If you’ve been using Gemini for note-taking, you can ask it to “create a comprehensive summary of the meeting, including key decisions and action items.”

2- Follow-up Email Draft: “Write a follow-up email to the meeting attendees, summarizing the key discussions and action items.” Gemini can help you craft a professional and informative follow-up email.

3- Action Item List: “Create a formatted list of all the action items from the meeting, ready to be shared with the team.” Gemini can organize your notes into a clear and actionable format.

4- Feedback Collection: “Draft a short survey to collect feedback from the meeting attendees.” Gemini can help you create effective survey questions.

 

1- No Direct Integration: Gemini doesn’t yet have the ability to directly interact with Google Meet’s interface. The tips above rely on using Gemini in a separate window or device.

2- Note-Taking Challenges: Real-time, accurate note-taking with Gemini during a Meet requires manual input, which can be distracting. Consider using Google Meet’s built-in recording and transcription features for more seamless note-taking, then using Gemini afterward to analyze the transcript.

3- Privacy: Be mindful of the information you paste into Gemini, especially if the meeting contains sensitive details.